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Constitution
3.1
The Club is committed to treat everyone equally within the context of
their activity, regardless of sex, ethnic origin, religion, disability or
political persuasion. 3.2
The Club believes that the welfare of children is everyone’s
responsibility and that all children and young people have the right to have
fun, be safe and protected from harm. 3.3
To promote the awareness of water safety 3.4
To promote the teaching and participation of swimming at all levels. 3.5
To provide competitive swimming opportunities for the members. 3.6
To provide the training to progress in the teaching of swimming and water
skills 3.7
To organise such events as the members shall desire.
4.1
The Club shall consist of the Officers and the members 4.2
Membership shall be open to any person from the age of 5 regardless of
ability, race or sex. 4.3
In accepting membership, a person agrees to abide by the constitution of
the Club and the rulings of the Club Committee.
5.1
The Officers of the Club shall be the Chairman, Vice Chairman, Secretary,
Treasurer, Membership Secretary, Competition Secretary, Chief Coach, the
Teachers representative and at least four committee members. 5.2
All Officers of the Club shall retire annually, but shall be eligible for
re-election. 5.3
The election of all Officers of the Club shall take place at the Annual
General Meeting (AGM) of the Club. 5.4
Any Officer not wishing to stand for re-election should advise the
Secretary of this intention at least one month before the date of the AGM.
6.1
The management of the Club shall be vested in the Club Committee. 6.2
The Club Committee shall have the power to create and fill casual
vacancies in its membership and to create and fill any other office which in its
opinion is necessary. 6.3
Meetings of the Club Committee shall be convened by the Secretary and the
committee shall normally meet at least once in each of the swimming terms. 6.4
The quorum necessary for the transaction of business for the Club
Committee shall be four members present and eligible to vote. 6.5
Every question at a meeting of the Club Committee shall be determined by
a majority of the vote. In the
event of an equality of votes, the chairman of the meeting shall have a second
or casting vote. 6.6
The interpretation of the constitution of the Club shall be vested in the
Club Committee, who shall decide all questions relating to the Club save those
specified in, or involving an amendment to the constitution. 6.7
The Club Committee shall be responsible for consideration any application
for membership and shall decide if the application should be accepted. 6.8
The Club Committee shall be empowered to form rules which shall be
binding on all Club members. 6.9
The Club Committee shall have the authority to deal with disciplinary
matters in accordance with any guidelines laid down by the ASA. 6.10
The Club Committee shall employ professional officers at its discretion.
7.1
Annual membership and term fees shall be stipulated at the Annual General
Meeting. 7.2
Annual membership fees are due on the first of September of the current
year, and term fees are due on the first day of the new term.
All fees are payable to the Treasurer. 7.3
The Club Committee may bestow the accolade Honorary Member on any person
at its discretion.
8.1
The AGM of the Club shall be held during the month of November when the
Annual Report of the Club Committee and the audited statement of accounts made
up to the 31st August shall be presented. 8.2
At least 30 days preliminary notice of the date of the AGM, inviting
nominations and resolutions and at least 14 days notice specifying the date,
place and hour, together with the agenda, proposed amendments to the
constitution and nominations for the officers and the committee members, shall
be given to all members by the secretary. 8.3
Nominations for the officers and other committee members must be received
by the secretary at least 14 days before the date of the AGM. 8.4
The Quorum necessary for the transaction of business at the AGM shall be
eight members eligible to vote. 8.5
Where a vacancy exists for the position of a Club Officer as a result of
there being no candidate available for election in accordance with the
provisions of 8.3 then nominations for such a vacancy may be taken from the
floor of the AGM provided such nominations are properly proposed and seconded by
members of the Club and provided also that the nominee or nominees accept such
nomination. 8.6
Nominations may only be accepted from persons eligible to vote at the AGM.
9.1
A Special General Meeting of the Club shall be convened on a resolution
of the Club Committee, or within one month of receipt by the secretary of a
resolution signed by at least four members. 9.2
At least 14 days notice of a Special General Meeting will be given to all
members. 9.3
Only business for which the meeting was convened may be conducted at a
Special General Meeting.
10.1
Officers and members shall each have one vote.
No person shall be permitted to vote in more than one capacity. 10.2
The order of precedence of assuming the chair at a general meeting shall
be the Chairman and the vice Chairman. In
the event of neither of these being present, the meeting shall elect a chairman
from those members present. 10.3
Normally, all matters shall be decided by a show of hands of those
members present and eligible to vote, except that at the request of any member
present, the vote shall be taken by secret ballot. 10.4
Approval of at least two-thirds of those present and voting, shall be
required to carry any resolution in respect of the constitution of the Club.
Other resolutions shall be decided by a simple majority and in the event
of a tie, the chairman of the meeting shall have a second and casting vote. 10.5
Only members who have paid their membership fees for the current year
shall be permitted to be present and vote at a general meeting of the Club, or
to propose any resolution unless otherwise decided by the meeting.
11.1
The Financial year of the Club ends on 31st August and an
audited statement of accounts up to and including this date shall be
presented at the AGM. 11.2
The funds for the Club shall be lodged at a bank or building society, or
in any other method of investment and all cheques, drafts etc., drawn on these
accounts shall be signed by any two of the following persons: Chairman,
Secretary and Treasurer. 11.3
The income and property of the Club shall be applied solely towards the
promotion of its objectives. 11.4
In the event of the Club ceasing to exist, any assets at the time of
dissolution shall be distributed by WASA, taking into account the aims and
objectives of the Club. No member
shall obtain any asset from the Club.
12.1
The Club Committee shall have the power to take appropriate disciplinary
action against any member and shall have the authority to suspend or expel any
member guilty of conduct deemed to be to the detriment of the Club.
13.1
There shall be the right to appeal to the Club Committee, or any appeal
Committee set up by it to act on its behalf against any decision made by an
officer of the Club. 13.2
The appeal shall be made to the Secretary within seven days of the
decision being made known. Normally
the appeal should be considered within 14 days of it being received by the
Secretary. 14
Constitution. 14.1
Proposed additions to, or alterations or revisions of the constitution
shall be submitted to the Secretary at least 21 days before the date of the AGM,
or together with a request for a Special General meeting.
Such resolutions can only be accepted from those entitled to vote at the
AGM and such proposed additions or amendments will be included in the agenda,
which will be circulated before the meeting.
No resolution involving an amendment to the constitution may be proposed
or amended from the floor of the meeting. 14.2
In the event of any question or matter arising that is not provided for
in the Constitution, such question or matter shall be dealt with by the Club
Committee whose decision shall be final. |
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